Description

Payment Deposit Report shows all the payments made in the system during a given date range.

Significance

The I4 report shows you all the deposit entries. It can be used to view the insurance checks and patient payments received and shows you how much of it is applied and unapplied.

It displays a deposit summary at the header and shows whether the deposits applied are in the current month or another month. The deposit report also includes two additional columns to show this information. Another field ‘Other Month On-Account’ shows the unapplied amount in other months.

Utility

  1. To view the payments (checks) made by insurances, select ‘Insurance’ in the payer filter and the report would display all the insurance payments. To view patient payments, select ‘Patient’ in the payer filter.
  2. Provide a check number and the report will display the payment status, how much was applied and unapplied, etc.
  3. It displays the total deposit amount; how much amount is collected through checks, how much came through cash and amount collected via card payments and EFT.
  4. It allows you to analyze the payments made in the system, how much is applied and how much remains unapplied.
  5. It has columns depicting how much amount is applied in the same month, and how much is applied in another month. This split-up would help practices to decide whether to account or to exclude the payments in the current month reporting.

Search Filters of I4 Report

Field Description
Acct. Date Accounting Date
Creation Date Payment Entry date
Check date Date specified in the check
Payment Date Provided at the time of payment entry
Legal Entity To view results pertaining to a specific legal entity
Provider To filter results for a specific provider
Payer Select payer type from drop-down and provide payer name in the adjacent field to filter results for a specific payer.
Payment Type Select payment type from drop-down (copay/claim/deductible, etc.)
Check# Provide Check number to view details of a specific check
Collected By Select who collected the payment. The options include kiosk, portal, collection agency, Front office, etc.
Source Manual/ ERA
PSTS# If a PSTS# was provided at the time of payment entry, you can provide it here to search for the payment
Detail/Summary Select one depending on whether a detailed report or a summary is required
Include Void Check this box to included voided payments in the search result
User The user who entered the payment in the system can be selected from the drop-down.
Sort By If you want to have the results sorted by the dates or payment #, select either acct. date, payment date, check date or creation date or the payment#.

Table 1

Search Screen of I4 Report

Image 1

There are two tabs for the I4 deposit report.

Deposit Report Tab

Image 2

Select the  icon to download the report as an Excel Spreadsheet and the  icon to download the report as PDF.

Month wise Activity Tab

Image 3

Select the  icon to download the report as an Excel Spreadsheet.