1. To open the Payment Posting screen, click on the Billing module and choose Payment Posting. You can also reach this screen directly from Payment Entry by selecting the Apply option.

tip 24x24If you have come to this screen after clicking Apply from the Payment Entry screen, the details of Payment Entry will automatically be updated here. Skip steps 1 to 3 and start from step 4.

Posting 1.

2. To start Payment Posting, you have to select a payment entry first. Select the Search option in the Payment Search area and choose a search criteria i.e either Payment#, PSTS#, Check#, Patient or INS (Insurance). You can also search for payment entries by entering the Payment Date From and To.

3. After selecting a Search criteria, type the search value in the next box. A list will appear with all the matching Payment Entries, select the required Payment Entry from the list.

gr_pin For e.g. if the Search criteria selected is Payment#, type the payment number you want to search for in the corresponding box. You can search by entering the first three letter of the payment number. A list will appear with all the matching Payment Entries. On selecting the Payment Entry, all the details of the payment like Payor i.e INSURANCE, the Name,  Method, Entry Date, Pmt Date, Acct. Date, Status, Total Amount, Applied Amount, On-Account Amount etc are automatically updated from the Payment Entry.

All the details relating to the Payment Entry will immediately be displayed. The Posting Log will display the details of Posting performed for this Payment Entry.

Posting 2

4. To start posting, select a patient first. If you are making a Payment posting for a Copay, the Patient information will also be automatically updated on the screen since the payment entry for the copay collected will be made against the name of the patient. But if the Payment posting is for a claim, you will have to select the name of the Patient for whom you have received the payment from the insurance company.

Posting 3

5. In the Search Encounter Area, enter the patient name in the Patient box or enter the Claim# or DOS (Date of Service) then click the Search button. The details will be displayed line by line as shown in the image. The line details are explained below.

 

Code The charges will be listed against each line with the codes.
Claim# The claim number against which the line has been billed.
Charge This is the original billed charge.
Rem This displays the Remaining charge for the line.
Allowed Enter the Allowed Amount in this box. The Allowed amount will be highlighted in red color if the amount entered is less than the amount specified in the Fee Schedule.
Paid Enter the Paid Amount in this box.
To Copay Enter the Copay amount if any here.
To Ded Enter Deductibles if any here.
Adj Enter the Adjustment amount here.
Reason Select the Adjustment reason from the list.
With Hold Enter the amount to be withheld if any here.
Balance The Balance is automatically calculated and displayed here.
Next Action In the Next Action box, choose the action that has to be taken on the particular line. The Next Action for each line has to be selected before clicking the Post button. The explanation for the Next Action abbreviations are given below.

 

WO_CLOSE :- WRITE OFF CLOSE

PAID_CLOSE :- PAID CLOSE

BILL_TO_PT :- BILL TO PATIENT

BILL_TO_GR :- BILL TO GUARANTOR

RE_BILL_TO_PR :- RE-BILL TO PRIMARY INSURANCE

 

Reverse The Reverse option allows you to take back any amount that has been wrongly posted against a line.

(i) To take back any amount, click on Reverse show activity button icon to display the Posting Activity screen.

(ii) Click on the Reverse button to take back the amount. Click here to view the Reverse screen.

Notes To enter any notes, click on the Notes icon.

6. When you click on a line, the related Payor Remarks, Line Activity and Other Adjust will be displayed below.

Payor Remark

Posting 4

You can enter remarks relating to denials etc here. If the line was denied, set the Line Sub Status as Denied and then choose the Category Code. You can also enter remarks here which will appear in the Patient Statement

Line Activity

Posting 5

The Line activity shows all the activities that have been performed on the particular line.

Other Adj

Posting 6

Enter details of other adjustments made here. Choose the Other Adj. Reason and enter the amount in the Other Adj. Amt box.

7. After entering all the details, click the Post button to complete the payment posting process.

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